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I9 and COVID

75 Minutes
6 months
Webinar Id:
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Recorded Version

$195. One Participant
$395 Group Attendees

Group Attendees: Any number of participants

Recorded Version: Unlimited viewing for 6 months ( Access information will be emailed 24 hours after the completion of live webinar)


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Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification.

The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization.

In 2020, the USCIS issued a new I9 form, which must be used for all workers starting in August 2020. We will review the changes and all the important information regarding the I9 process. WE will highlight best practices and procedures for remote verification, it’s changes to the E-Verify Process, and other topics the DOL wants employers to know with the current pandemic.

The I9 and W4 forms are payroll forms that employers MUST RECEIVE during the hiring process. Employers take a high risk not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, an USCIS immigration audits. If you don’t use the new W4, it could result in your company being reviewed for under or over withholding federal income tax.

So let’s understand all rules that apply to these forms. 2020 is fast approaching and you won’t want to be left behind. Join Mark Schwartz, a payroll tax expert, in his fast paced and complete webinar designed to get you ready NOW.

Why you should Attend: After attending this webinar, you will be able to:
  • Know who has to give you the new W4 vs the old one in 2020
  • Eventually get a new W4 from all workers
  • Input the new information into your payroll system
  • Describe the new requirements of the new I9 vs the old one
  • Explain why the new requirements are important to both workers and employers
  • Verify the information with the appropriate agencies
  • Respond to I9 related inquiries and notices from the IRS and USCIS
  • Make decisions about workers who don’t submit the I9 or W4
  • How to handle confidential information

Areas Covered in the Session:
  • We will take the I9 line by line, to make clear what information is necessary for your company to collect
  • We will discuss what to do with the form when you receive it
  • We will discuss what to do if the information DOES NOT MATCH the information the IRS has on your worker
  • We will review the requirements for reverification
  • We will discuss all issues with both forms, what problems to anticipate and how to deal with them
  • We will identify where to go for specific information on Visas and other issues with Foreign workers
  • We will talk about DOL announcements since the Coronavirus epidemic

Who Will Benefit:
  • Auditors
  • Payroll Managers and Staff
  • Dept or Functional Managers
  • Accountants
  • Executives
  • Hiring and other HR personnel

Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr.Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.

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