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Instructor : Diane L. Dee
Product Id : 9005

Overview: This webinar will help employers understand how to comply with the Form I-9 process, avoid fines for non-compliance, and understand key requirements to aid in efforts to maintain compliance. Why you should Attend:
Your company has been notified by US Immigration and Customs Enforcement (ICE) that it will be the subject of a random I-9 audit.
  • Are you prepared?
  • Have you conducted self-audits on a regular basis?
  • Do you feel confident you have an I-9 completed for all your employees and that they are completed properly?
Federal immigration law requiring companies to keep a Form I-9 for all employees has become a critical and timely issue as many businesses across the country are finding themselves subject to inspections from the Department of Homeland Security, the Department of Justice, or the Department of Labor. Failure to meet immigration legal obligations can cause your company to be the subject of steep fines and could also result in criminal and civil liability.

The information provided during this webinar will help employers overcome Form I-9-related challenges, learn how to perform self-audits, and understand key requirements to aid in efforts in maintaining compliance.

Areas Covered in the Webinar:
  • What is Form I-9?
  • Who must comply with Form I-9 requirements?
  • Form I-9 versus the e-Verify program
  • Proper Form I-9 completion
  • Documentation used to verify identity and employment eligibility
  • Performing Form I-9 self-audits
  • Who should conduct your company’s self-audit?
  • How often should you audit your Form I-9s?
  • Common and costly errors and omissions
  • Correcting Form I-9 errors
  • Immigrations and Customs Enforcement (ICE) audits
  • I-9 Recordkeeping
  • Consequences of non-compliance

Learning Objectives:
  • Mastering Form I-9 completion, storage, and retention protocols
  • Evaluating documentation, spotting missing or inaccurate information, and legally correcting errors when performing a self-audit
  • Preparing your company in the event ICE issues a Notice of Inspection (NOI)
  • Understanding the differences between Form I-9 and the e-Verify program
  • E-Verify pitfalls to avoid

Who Will Benefit:
  • Senior Leadership
  • Human Resources Professionals
  • Line Managers & Supervisors
  • Compliance Professionals
  • Operations Professionals
Diane L. Dee, President of Advantage HR Consulting, has over 25 years of experience in the Human Resources arena. Diane's background includes experience in HR consulting and administration in corporate, government, consulting and pro bono environments. Diane founded Advantage HR Consulting in early 2016. Under Diane's leadership, Advantage HR provides comprehensive, cost-effective Human Resources solutions for small to mid-sized firms in the greater Chicagoland area. Additionally, Diane conducts webinars on a wide-variety of HR topics for various training firms across the country.

Diane holds a Master Certificate in Human Resources from Cornell University's School of Industrial and Labor Relations and has attained SPHR, SHRM-SCP, sHRBP and HRPM® certification.

Diane is a member of the National Association of Women Business Owners and the Society for Human Resource Management. Additionally, Diane performs pro bono work through the Taproot Foundation assisting non-profit clients by integrating their Human Resources goals with their corporate strategies.
Instructor : Mark Schwartz
Product Id : 9005

Overview: I9 is a form that employers MUST RECEIVE during the hiring process BEFORE THE EMPLOYEE STARTS WORKING. Employers take a high risk of not obtaining them prior to employment. The IRS and the USCIS both have specific rules on how to obtain, verify and process these forms. In some cases, penalties for I9 non-compliance can result in jail time, as well as Homeland Security, the FBI, and USCIS immigration audits.

Specific topics covered in the webinar include:
  • We will take the I9 line by line, to make clear what information is necessary for your company to collect. We will point out the new requirements for remote viewing of documents, due to COVID -19

We will discuss what to do with the forms when you receive them, including:
  • Ensuring the documentation offered by the worker is acceptable
  • Documenting your review of the items
  • Procedures for submission to the USCIS
  • We will discuss what to do if the information DOES NOT MATCH the information the USCIS and IRS have on your worker
  • We will detail the electronic method used by the USCIS for verification, designed to streamline and simplify the process for employers
  • We will discuss best practices for the storage and retrieval of the forms
  • We will discuss how to ensure the confidentiality of the information kept
  • Finally, we will talk about what to do if you are questioned about one or more workers

Why you should Attend: In February 2020, the USCIS released its long-announced revision of the I9. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization. The major changes to the I9 include:
  • Clarified who can act as an authorized representative on behalf of an employer
  • Updated USCIS website addresses
  • Provided clarifications on acceptable documents for Form I-9
  • Updated the process for requesting paper Forms I-9
  • Updated the DHS Privacy Notice

This webinar will discuss the changes in detail, and help you understand what they mean for your business. We will review the origin, purpose, and evolution of the I9. You will learn how to process, verify and store these forms so that you won’t worry about your onboarding process. You will understand what USCIS and other agency auditors will look for, so you can educate your workforce and administration on why this process carries the importance that it does. So sign up

Areas Covered in the Session:
  • Know who has to give you the new I9 vs the old one
  • Adjust your procedures to comply with remote employee onboarding requirements
  • Describe the new requirements of the new I9 vs the old one
  • Explain why the new requirements are important to both workers and employers
  • Verify the information with the appropriate agencies
  • Respond to I9-related inquiries and notices from the IRS and USCIS
  • Make decisions about workers who don’t submit the I9 or W4
  • How to handle confidential information

Who Will Benefit:
  • Payroll and HR managers
  • Compensation and hiring staff
  • Finance and Operational Managers
  • Executive Staff
Mark Schwartz is an employment tax specialist and has over 15 years of employment tax experience as an independent consultant and as a payroll tax auditor with the State of California. He has managed an audit caseload of 20 ongoing audits, from small home-based businesses to large multi-national corporations. He is expert at defining regulatory and statutory requirements from local, State and Federal government agencies; and helping the average businessperson understand what that means to their business. He has processed weekly and bi-weekly payroll checks plus tax forms for businesses with hourly as well as exempt workers, multistate operations and a wide variety of benefits.

Mr.Schwartz provides consulting services encompassing payroll processing and payroll tax issues. These include payroll tax minimization, payroll tax compliance reviews, independent contractor studies, use of electronic transfers, deductions, benefits, etc. Mark has represented both clients and the State in front of the State Appeals Board. He understands the complexities of local wage laws, unemployment and disability claims, and other wage and benefit issues affecting your employees.

Mark prides himself on his outstanding customer service skills. He listens attentively to his clientele, helping them bridge the gap between the small business world and Government bureaucracy. He eagerly assists with clients needs and feels that educating clients toward faster, accurate and more complete payroll processes provide the most value.

Mark is a participating member of the American Payroll Association. He earned his BA and MBA in Finance at Santa Clara University. He has held Certified Internal Auditor and Certified Investment and Derivatives Auditor Credentials. Mark is currently pursuing a Certified Payroll Fundamentals Credential with the American Payroll Association.
Instructor : Dayna J. Reum
Product Id : 9005

Overview: As of August 1, 2023, the Form I-9 has been updated to include a remote verification option. This webinar will review the changes in detail and how the employer can deal with them. We also have additional options of going electronic with the Form I-9. This webinar will review all of your electronic options when it comes to the Form I-9 and how you company can best become more electronic. The current administration is cracking down on I-9 compliance are you ready for an audit. This session will get you ready to know all the details of the new supplement A & B forms as part of the I-9 and how to properly complete them.

Why should you Attend:
  • Understand the recent updates to the Form I-9 as of 8/1/2023
  • Understanding the new I-9 requirements for individuals working in the US on temporary work visas
  • Review section by section of the form
  • Review of the new Supplement A & B Forms
  • Review what the requirements are to keep form I-9 electronic
  • How to avoid mistakes in the I-9 process from document abuse to discrimination
  • How to handle Audits in regard to the I-9
  • Remote verification requirements going forward and how to true up the remote verifications from COVID-19 flexibility which the deadline is quickly approaching
  • Review of taking SSN Cards and what you need to know
  • Understand electronic I-9 requirements
  • Understand proper processing of each section of the Form I-9
  • Review of antidiscrimination laws and how employers can protect themselves
  • Review all updates of the e-verify system and why you should use it
  • Current Comment period for new updates coming

Areas Covered in the Session:
  • Working in the US and Employment Verification
  • Discrimination/Requirements
  • Changes to the I-9 Form
  • COVID-19 Relaxation of rules
  • How to properly complete the I-9
  • Section by Section, Supplement A & B
  • Correcting Mistakes
  • Storage and Retention
  • E-verify update

Who Will Benefit:
  • HR Professionals
  • Payroll Professionals
  • Managers that complete a form I-9 for new hires
Dayna Reum ,CPP, FPC is currently the Director of Payroll Operations at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 17 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association. She also received several merit awards for Customer Service and Acquisitions and Divestitures. Dayna is no stranger to teaching she has taught at the Metro Phoenix American Payroll Association meetings and at the Arizona, Pennsylvania and Illinois State Payroll Conference. Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll.

Dayna has her CPP (Certified Payroll Professional) through the APA. She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee). Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA. Besides her payroll accomplishments Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.
Instructor : Bob McKenzie
Product Id : 9005

Overview: Last year, the Department of Homeland Security (DHS) and the U.S. Citizens and Immigration Services (USCIS) released a new version on the I-9 form along with updated regulations for completing it. Some changes include allowing remote document verification but only if additional regulations are met. Make sure you are complying with these regulations and using the correct form. The cost of not properly completing I-9 forms can be very high.

This means increased fines for violators. In addition to increasing the number of inspections, Immigration and Customs Enforcement (ICE) has also nearly doubled the fines for incorrect I-9 forms to $272 to $2,701 per incorrect I-9 form. The amount of the fine depends upon the percentage of incorrect I-9 forms.

Have you conducted an I-9 audit recently? If not, the time to do so is now!!

Compliance is actually easy if you know what to do. Unfortunately, many organizations do not take the time to learn how to properly complete an I-9 form or do not train the people responsible for completing them. The forms are also changed every few years.

Don’t let your company become a statistic. Attending this webinar will help you maintain the Peace of Mind when Immigration and Customs Enforcement knocks on your door.

Why should you Attend: The number of companies that were totally in compliance in the presenter's 25+ years of conducting I-9 Audits is a big fat ZERO.
Making sure your I-9 forms are 100% correct will give you peace of mind.
It is vital that companies get a sense of their compliance picture by ensuring they are:
  • Using the correct Form I-9's - (a copy of the new form will be provided to participants)
  • Filling out the forms correctly and completely
  • Copying the correct documents and determining if it is necessary to copy documents at all
  • Keeping proper records
  • Updating temporary work visas
  • Not hiring employees who do not have proper documents
  • Communicating properly to employees and new hires?
  • Auditing their I-9's and know how to make corrections

Areas Covered in the Session:
  • ICE Worksite Investigations Have Surged
  • Raids - What They Are And The Effect on Your Operations
  • Recent Penalties for Non-Compliance
  • Employer Responsibilities
  • Review of The New I-9 Form
  • Implementing a Follow-Up for Temporary Work Authorizations
  • Determining Internal Practices on Retaining I-9 Forms
  • Conducting a Self Audit and Correcting Mistakes
  • Action Items
  • Questions

Who Will Benefit:
  • Human Resources Professionals
  • Employees Required to sign up or the Onboarding of new Employees
  • Payroll Administrators
  • Individuals Responsible for Maintaining Personnel Files
Bob McKenzie, has over 40 years of human resources management experience. His background includes a wide range of hands-on experience in all areas of Human resources management in all types of industries within the public and private sectors. Bob has been cited in a number of Human Resources trade publications. Among them are HR.com, HR Magazine, HR Florida Review, Vault.com, BNA and the Institute of Management and Administration and the Business Journal. He has been a speaker at a number of conferences as well as audio and web-based seminars. Bob is a graduate of Rider University where he received a Bachelor of Science in Commerce Degree and double majored in Industrial Relations and Organizational Behavior.
Instructor : Jacquiline Wagner
Product Id : 9005

Overview: Is your organization prepared for a potential workplace immigration raid? With the upcoming Trump Administration signaling a renewed focus on immigration enforcement, it's more important than ever for employers to ensure compliance and protect their workforce Join us for this essential webinar, "Preventing and Preparing for Workplace Immigration-Related Raids," where we delve into the critical steps every employer needs to take to ensure compliance and protect their workforce. This is not just about managing risk-it’s about fostering a culture of responsibility and preparedness in uncertain times.

Our comprehensive session will cover:
  • Your legal responsibilities as an Employer
  • Developing a robust compliance program
  • Effective response strategies to ICE actions
  • Real-world case studies and practical insights

Don't leave your organization vulnerable to hefty fines or legal action. Equip yourself with the expertise to maintain compliance and safeguard your employees.

Why should you Attend: What You’ll Gain:

Clarity on Compliance: Understand your obligations under U.S. immigration law, including Form I-9 and E-Verify requirements, and learn how to create a bulletproof compliance program to mitigate risks.

Actionable Strategies: Get step-by-step guidance on how to respond to Notices of Inspection, manage unannounced workplace raids, and address Social Security Administration (SSA) "no-match" letters without exposing your organization to liability.

Legal Insights: Hear about navigating the fine line between cooperating with authorities and protecting your employees’ rights. Learn how to avoid common pitfalls that can lead to fines, penalties, and reputational damage.

Real-World Case Studies: Discover lessons from organizations that have successfully navigated enforcement actions and audits, and gain practical insights you can apply immediately.

Why This Matters:

Immigration enforcement isn’t just a federal issue-it’s a workforce issue. A poorly managed raid or audit can result in:
  • Severe financial penalties
  • Disruption to business operations
  • Damage to employee trust and morale
  • Legal action for non-compliance
  • Being proactive is your best defense. This webinar will arm you with the tools, knowledge, and confidence to navigate these challenges with integrity and legal savvy

Areas Covered in the Session:
  • Introduction
    • Overview of current immigration enforcement landscape
    • Importance of employer preparedness
  • Understanding Immigration Enforcement Actions
    • Distinction between I-9 audits and workplace raids
    • Legal basis and authority of Immigration and Customs Enforcement (ICE)
    • Social Security Administration “No-Match” Letters
  • Employer Responsibilities and Legal Obligations
    • Form I-9 compliance requirements
    • E-Verify system: benefits and considerations
    • Record-keeping and document retention policies
  • Developing a Comprehensive Compliance Program
    • Conducting regular internal I-9 audits
    • Responding to “No-Match” Letters
    • Training HR personnel and management on compliance
  • Establishing protocols for responding to ICE actions
    • Responding to ICE Audits and Raids
    • Best practices for handling Notices of Inspection
    • Steps to take during an unannounced workplace raid
    • Protecting employee rights while ensuring organizational compliance
  • Mitigating Risks and Avoiding Penalties
    • Common compliance pitfalls and how to avoid them
    • Understanding potential fines and legal consequences
    • Strategies for maintaining a lawful workforce
  • Case Studies and Lessons Learned
    • Analysis of recent enforcement actions and outcomes
    • Practical insights from organizations that have faced audits or raids
Who Will Benefit:
  • Human Resources Professional
  • Employer
  • Supervisor
Jacquiline M. Wagner For more than twenty-five years, Jacquiline Wagner, Esq., the proud President of Wagner HR, has been representing, advising and training business owners, employers, supervisors and Human Resources professionals in all aspects of Employment Law. Stemming from her seasoned experience, Jacquiline has designed an effective four-point system tailored to cultivate the emotional intelligence of leadership, maximize the full potential of employees and effectively reduce the risk of Employment litigation